CabsOn Service

Monthly taxi invoicing for UK businesses

One consolidated invoice instead of a card payment for every ride.

Instant fixed-fare quotes for taxis and airport transfers across the UK.

Pre-booked rides only.

  • Fixed fare — no surge
  • Licensed, DBS-checked drivers
  • 24/7 online booking

A CabsOn business account can pay in two ways: by card for each booking, or — once the account is approved for it — on account, with completed rides gathered onto one invoice each week or each month. This page explains how account billing works.

Card or account billing

Every business account starts on card billing: each booking is paid through a secure payment link, and the ride is confirmed once it is paid.

Accounts can be moved to account billing (invoice). Then:

  • rides are confirmed as soon as they are booked (or approved, for bookers) — no card needed each time;
  • completed rides are gathered onto a consolidated invoice weekly or monthly, whichever suits your accounts team;
  • the invoice has payment terms (30 days unless agreed otherwise);
  • an optional credit limit caps how much can be outstanding.

Only completed rides are invoiced. A cancelled ride never appears on an invoice, and a ride can never land on two invoices.

What's on the invoice

Each invoice lists every completed ride with its booking reference, date, passenger and fare, and is available as a PDF in the portal. If you need your purchase order or cost-centre reference on it, we can add it.

CabsOn is not VAT-registered, so our invoices do not include VAT.

Statements and receipts

Alongside invoices, the portal gives you:

  • a statement of rides and what is owed, downloadable as a PDF;
  • a receipt PDF for any individual booking;
  • a CSV export of rides laid out for Xero, QuickBooks or SAP Concur.

Reminders

If an invoice passes its due date, the accounts contact receives a reminder email.

Licensed drivers Private hire (PHV) licensed drivers on every booking
DBS-checked Every driver passes a DBS background check
Pre-booked Your driver is confirmed for the time you choose
Fixed fare guarantee Airport drop-off and road charges included in the quote, no surge pricing
Vehicle classes

What you can book for Manchester

Saloon

  • Up to 4 passengers
  • 2 standard suitcases
  • Most economical option

Default choice for solo travel, couples and pairs heading to the airport. Ford Mondeo, VW Passat or similar.

Estate

  • Up to 4 passengers
  • 4 suitcases
  • Family-friendly

Choose this when bags outnumber people. A standard family of four with full check-in luggage fits cleanly in an estate where a saloon would not.

Executive

  • Mercedes E-Class or BMW 5 Series
  • Suited driver

Business class transport for corporate travellers, visiting clients and hotel transfers. The default for premium-postcode airport runs.

8 Seater Minibus

  • Up to 8 passengers
  • 6 suitcases capacity
  • Volkswagen Transporter or similar

Single-vehicle transport for groups of up to 8. Common on hen and stag bookings, sports teams, family airport runs and corporate group transfers.

Chauffeur

  • Mercedes S-Class
  • Suited driver
  • VIP and wedding work

Flagship class for VIP travel, weddings, premium events and corporate visiting directors. Hourly hire from 3 hours minimum or fixed-route.

Every booking includes

What is in the fixed fare

Flight tracking on every airport pickup

Pickup time auto-adjusts to actual landing. No driver-side panic if your flight runs late.

60 minutes free waiting on arrivals

Counted from when your flight actually lands, with airport parking included. Plenty of buffer for immigration, baggage claim and customs. After that, waiting is £9 per 15 minutes in a saloon.

Drop-off charge included

The airport drop-off fee is included in the quote, not added at the kerb. So is any congestion or road charge on your route.

Optional meet and greet

Driver waits at the terminal arrivals exit with a name board. Add it when you book; the price is shown in your quote.

Card or corporate invoice

Pay securely by card when you book. Corporate accounts get monthly invoicing with PO numbers and itemised receipts.

Child and booster seats

£20 per seat, fitted before pickup. Confirm the seat type at booking so we match the right vehicle.

Coverage

Manchester on the map

FAQs

Frequently asked questions

Do you invoice monthly?

Yes, for accounts approved for account billing. Completed rides are gathered onto one invoice each month — or each week, if you prefer.

What are the payment terms?

30 days from the invoice date unless a different term has been agreed for your account.

Do your invoices include VAT?

No. CabsOn is not VAT-registered, so no VAT is charged or shown.

Can our PO number appear on the invoice?

Yes. Give us your purchase order or cost-centre reference and we will print it on your invoice.

Can we pay by card instead?

Yes. Card billing — paying each booking through a secure payment link — is available on every business account.