CabsOn Service

Monthly taxi invoices for UK companies

One invoice a month for every completed ride. No VAT is charged.

Instant fixed-fare quotes for taxis and airport transfers across the UK.

Pre-booked rides only.

  • Fixed fare — no surge
  • Licensed, DBS-checked drivers
  • 24/7 online booking

Companies searching for a monthly VAT taxi invoice usually want two things: one invoice instead of many receipts, and clarity on VAT. CabsOn provides the first. On VAT: we are not VAT-registered, so we don't charge it and our invoices don't show it.

The monthly invoice

Business accounts on account billing receive one invoice per month (or per week, if you prefer). It lists every completed ride with:

  • the booking reference,
  • date and time,
  • passenger,
  • route,
  • fare.

Only completed rides are invoiced; cancelled rides never appear, and no ride can be invoiced twice. Payment terms are 30 days unless agreed otherwise, and an optional credit limit can be set.

VAT

CabsOn is not VAT-registered. There is no VAT on our fares, so there is no VAT to reclaim and nothing to separate out — the total on the invoice is the cost.

Getting it into your accounts

  • Download the invoice and statements as PDFs from the portal.
  • Export rides as a CSV laid out for Xero, QuickBooks or SAP Concur.
  • Ask us to print your PO number or cost-centre reference on the invoice.

Splitting costs

Put staff in departments to see spend per department in your reports, with an optional monthly budget for each.

Before account billing

New accounts start on card billing — each booking is paid by a secure payment link — until account billing is set up.

Licensed drivers Private hire (PHV) licensed drivers on every booking
DBS-checked Every driver passes a DBS background check
Pre-booked Your driver is confirmed for the time you choose
Fixed fare guarantee Airport drop-off and road charges included in the quote, no surge pricing
Vehicle classes

What you can book for Manchester

Saloon

  • Up to 4 passengers
  • 2 standard suitcases
  • Most economical option

Default choice for solo travel, couples and pairs heading to the airport. Ford Mondeo, VW Passat or similar.

Estate

  • Up to 4 passengers
  • 4 suitcases
  • Family-friendly

Choose this when bags outnumber people. A standard family of four with full check-in luggage fits cleanly in an estate where a saloon would not.

Executive

  • Mercedes E-Class or BMW 5 Series
  • Suited driver

Business class transport for corporate travellers, visiting clients and hotel transfers. The default for premium-postcode airport runs.

8 Seater Minibus

  • Up to 8 passengers
  • 6 suitcases capacity
  • Volkswagen Transporter or similar

Single-vehicle transport for groups of up to 8. Common on hen and stag bookings, sports teams, family airport runs and corporate group transfers.

Chauffeur

  • Mercedes S-Class
  • Suited driver
  • VIP and wedding work

Flagship class for VIP travel, weddings, premium events and corporate visiting directors. Hourly hire from 3 hours minimum or fixed-route.

Every booking includes

What is in the fixed fare

Flight tracking on every airport pickup

Pickup time auto-adjusts to actual landing. No driver-side panic if your flight runs late.

60 minutes free waiting on arrivals

Counted from when your flight actually lands, with airport parking included. Plenty of buffer for immigration, baggage claim and customs. After that, waiting is £9 per 15 minutes in a saloon.

Drop-off charge included

The airport drop-off fee is included in the quote, not added at the kerb. So is any congestion or road charge on your route.

Optional meet and greet

Driver waits at the terminal arrivals exit with a name board. Add it when you book; the price is shown in your quote.

Card or corporate invoice

Pay securely by card when you book. Corporate accounts get monthly invoicing with PO numbers and itemised receipts.

Child and booster seats

£20 per seat, fitted before pickup. Confirm the seat type at booking so we match the right vehicle.

Coverage

Manchester on the map

FAQs

Frequently asked questions

Is there VAT on your invoices?

No. CabsOn is not VAT-registered, so VAT is not charged or shown.

What payment terms do you offer?

30 days unless a different term is agreed for your account.

Can we have weekly invoices instead?

Yes. Account billing can be weekly or monthly.

What does each invoice line show?

The booking reference, date and time, passenger, route and fare.